Procurement Clerk

Procurement Clerk

A well-established company based in Maitland is seeking to employ a Procurement Clerk to preferably start immediately; the ideal candidate must be able to work independently and someone who has a ‘go-getter’ attitude. The person must be firm in negotiations and have a love for administration.



·         Ensuring all data capturing is done accurately and timeously.

·         All invoices received from Suppliers are to be checked and caputured on the day they are received.

·         Ensuring stock levels are kept on products within portfolio.

·         Maintaining back order document with all relevant information.

·         Sourcing of products required by customers.

·         Liaising with sales regarding any stock issues.

·         Follow up on late deliveries.

·         Keeping back orders at a minimum and liaising with your manager and the Customer service manager accordingly.

·         Ensure price noticifaction forms are completed as soon as price increases are received and that these forms are hand over to relavant person.

·         Ensure suppliers give us one Month notification of increases.

·         Ensure all credits for price claims or stock returns are processed by the relevant Supplier and captured onto Pastel Timeously.

·         Ensure all invoices captured have the accurate pricing and if not raise a price claim.

·         Manage supplier credit limits to ensure that we do not have orders stopped due to credit issues.

·         Liaise with the Financial Manager regarding any ad hoc payments or emergancy credit limit payments that need to be made.

·         Match supplier invoices to their statement on a monthly basis, follow up on any missing invoices and hand the pack to the Financial Manager for payment by the required deadline.

·         Assisiting with any request put forward by the company.



  • Strong mathematical skills.
  • Strong communication skills.
  • 2-3 years experience in a similar role.
  • Ability to work under pressure and in a fast paced enviroment.

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